| 1 | Product and application fit | 15% | Confirm that the supplier makes the required type of filter unit, such as HVAC, cleanroom, dust-collection, liquid-filtration, or process-air equipment. | Check application-specific drawings, operating limits, materials, airflow or flow-rate data, and documented examples for comparable duties. |
| 2 | Filter performance validation | 15% | Assess whether efficiency, pressure drop, capacity, and operating conditions are stated using a test method appropriate to the product and application. | Request full test reports identifying the test standard, test conditions, filter dimensions, test laboratory, and reported results. For relevant HVAC filters, review ISO 16890; for high-efficiency particulate filters, review EN 1822 or ISO 29463 as applicable. |
| 3 | Quality management and production control | 12% | Evaluate whether production steps and inspection controls are documented and consistently applied. | Review a current ISO 9001 certificate, if held, and verify its scope and validity with the issuing certification body. Also request incoming-material, in-process, and final-inspection records. |
| 4 | Materials and construction | 10% | Check that media, frames, seals, coatings, and housing materials suit the temperature, humidity, chemical exposure, and cleaning requirements of the intended service. | Request material specifications, safety data where relevant, corrosion or compatibility information, and written confirmation of construction details. |
| 5 | Customization and engineering support | 10% | Determine whether the supplier can adapt dimensions, connections, mounting arrangements, control interfaces, or other project requirements. | Review approved drawings, design-change procedures, interface documentation, and the supplier’s process for confirming customer specifications before production. |
| 6 | Capacity and delivery reliability | 10% | Assess whether the supplier can meet the required order volume and delivery schedule, including repeat orders and peak demand. | Request a production schedule, stated lead times by order type, capacity information, and documented on-time delivery data for a defined period. |
| 7 | Traceability and documentation | 8% | Verify that supplied units and key materials can be traced and that product documentation matches the delivered configuration. | Check sample batch or serial records, inspection certificates, product data sheets, installation instructions, and packing lists. |
| 8 | Export and regulatory readiness | 8% | Confirm the supplier understands the destination market’s applicable requirements and can provide accurate export documents. | Review previous export documentation and ask for written identification of applicable regulations. Verify any claimed market certification for the exact product and scope; requirements vary by product and destination. |
| 9 | After-sales service and spare parts | 7% | Evaluate the availability of technical support, replacement filters, maintenance guidance, and complaint handling after delivery. | Request service response targets, spare-parts availability information, warranty terms, and the documented process for investigating product issues. |
| 10 | Total cost and commercial transparency | 5% | Compare the complete cost of ownership rather than purchase price alone, including consumables, shipping, packaging, and maintenance requirements. | Obtain a comparable written quotation stating product configuration, quantity, Incoterms® rule and named place, payment terms, warranty, packaging, and any excluded charges. |