| Fish Species and Raw-Material Traceability | Confirm the fish species, raw-material origin, and whether the supplier can trace ingredients through processing and production lots. | Species and origin statements, lot-level traceability records, supplier approval documents, and a description of the sourcing chain. | Prefer clear, consistent documentation that links the finished powder to identified raw-material lots. Check that origin claims are supported by records. | 15% |
| Product Identity and Processing | Verify that the product is fish-derived hydrolyzed collagen and understand the stated processing method and intended applications. | Product specification, process overview, ingredient statement, and a current technical data sheet. | Compare documents with the product label and intended use. Do not treat “collagen,” “gelatin,” and “hydrolyzed collagen” as interchangeable product descriptions. | 12% |
| Composition and Consistency | Review protein content, moisture, ash, and any other declared product parameters across representative batches. | Specification with test methods and recent, lot-specific certificates of analysis (CoAs). | Assess results against the supplier’s stated specification and your application needs. Confirm that the same methods and units are used when comparing offers. | 12% |
| Contaminant and Microbiological Controls | Check risk-based testing for relevant heavy metals, microbiological hazards, and other contaminants required for the product and destination market. | Lot-specific CoAs, test methods, laboratory details, and written contaminant-control procedures. | Confirm that results meet the applicable legal limits in the destination market and any stricter buyer requirements. There is no single universal limit for every market and product category. | 15% |
| Food-Safety and Quality Systems | Assess the facility’s documented food-safety controls, hygiene practices, change management, and handling of nonconforming product. | Current audit or certification records, food-safety plan overview, quality manual summary, and corrective-action process. | Verify certificate scope, site, and validity. A certificate alone does not replace product-specific checks or buyer qualification. | 12% |
| Allergen and Labeling Information | Determine whether the fish allergen is clearly declared and whether cross-contact risks are assessed and controlled. | Allergen statement, label draft, cross-contact assessment, and packaging or handling controls. | Check labeling against the rules of each sales market. Fish is a regulated allergen in many jurisdictions, but declaration requirements vary by destination. | 10% |
| Packaging and Shelf-Life Support | Review packaging suitability, lot coding, storage instructions, and the basis for the stated shelf life. | Packaging specification, storage guidance, shelf-life support, and sample label showing batch identification. | Confirm packaging protects the powder from moisture and contamination during expected storage and transport. Make sure lot codes remain legible. | 8% |
| Export and Market Documentation | Check the supplier’s ability to provide documents required for your product category, route, and destination market. | Available export documents, product and origin statements, shipping-document checklist, and examples with confidential information removed. | Confirm document requirements with the relevant authorities, importer, or customs broker before placing an order; requirements depend on the market and shipment. | 6% |
| Capacity, Lead Time, and Communication | Evaluate production capacity, order planning, sample availability, response times, and procedures for delays or supply interruptions. | Written lead-time estimates, capacity statement, order process, and contingency or escalation procedure. | Compare commitments with your forecast and verify them during sampling and trial orders. Treat unverified capacity claims as provisional. | 5% |
| Commercial Terms and Total Cost | Compare price alongside minimum order quantity, payment terms, packaging, freight assumptions, and any testing or documentation fees. | Written quotation with product grade, specification, quantity, Incoterms® rule and named place, validity period, and listed additional costs. | Compare quotations on the same specification and delivery basis. The lowest unit price may not represent the lowest landed cost. | 5% |